Publications

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About the Publications feature

The Publications feature in Berkeley Web Builder allows you to manage and display academic work, such as journal articles, book chapters, and conference papers. A "Publication" content item includes dedicated fields for the document title, abstract, date, location, and citation.

This feature includes dedicated widgets for showcasing publications with or without search and filter options. Additionally, Publications content can be seamlessly integrated with People content. Figure 1, below, provides an example of a Custom page featuring Publications content.

Figure 1: Custom page with Publications title cards widget and other content
Screenshot of an example homepage with two Publications items highlighted

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Creating Publication content items

To create or edit Publication content items, navigate to the Manage Content page on the dashboard and filter by "Publication" to update the starter content. Alternatively, go to the Add Content page and select the "Add Publication" button.

Note: If you do not see Publications options on your dashboard, the feature may not be enabled. Check your Features page or contact your Site Manager to request access.

Publications fields

Publication content items utilize the full WYSIWYG editing toolbar and include the following fields:

  • Title: Enter the title of the publication.
  • Abstract: Enter the publication’s abstract (i.e., the outline or summary).
  • Publication type (optional): A category for grouping Publications items and enabling filters.
  • Publication date: The date of the publication.
  • Documentation location (for the full publication):
    • Local: file uploaded to this site: Upload an attachment (PDF, Word, etc.). Do not upload attachments with access restrictions; use the Remote URL option (below) instead.
    • Remote URL: Link to an externally hosted file by pasting the full URL into this field.
      • Add a brief note to the end of the abstract describing any access restrictions on the file (if applicable).
      • Do not add a link to your own site in this Remote URL field. If the document is hosted on your site, use the Local option described above.
  • Citation (optional): Enter the standard citation for this publication.

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Integration with the People feature

If the People feature is enabled on your site, you can associate specific individuals with Publications content by adding "Person" items as the author. The Author field appears after the Publication Date field during the creation or editing process.

Notes about People integration:

  • Use exact spelling of the Display Name when adding a Person as the Author of a Publications item.
  • The Author field displays an Author link to the Person page on the Publications item and in Publications widgets.
  • The Author's Person page will contain a list of their publications with links to each publication.

See Figures 2 and 3, below.

Figure 2: Title and Abstract fields on Publication items
Screenshot of Publication edit screen with title and abstract fields
Figure 3: Publications category, date, and other fields on Publications items
Screenshot of Publication edit screen with Publications category and date, document location, citation

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Publication types

Publications can be grouped by "Publication types," which are then used to filter Publications widgets.

Manage these categories on the Categories page of the dashboard. Select the "Publication categories" link to add, edit, remove, or re-order terms (e.g., "Book chapter," "Journal article," "Monograph"). See Figures 4 and 5, below.

Figure 4: Publications categories link on the dashboard
Screenshot of the Categories page on the dashboard with the Publications categories link highlighted
Figure 5: Publications categories page
Screenshot of the Publications categories page with the options highlighted

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Publications widgets

Once your Publications items are published, use Publications widgets to display them on Custom pages or within other features like People. To use the dedicated Publications widgets, go to the Customize tab of your Custom page, click "Add widget," and select Publications (located in the "Features Content" section). Browse the available listings widgets, select a widget to view a preview, and click the "Add" button to use. See Figure 6, below.

Figure 6: Publications listings widgets in widget selection screen
Screenshot of widget selection screen with the Publications widgets options highlighted

Each Publications widget includes configuration options to set a title, designate the number of items shown, and filter by Publications category (see Figure 7, below). Depending on the widget style, you may also have options to enable a pager or choose different sorting and display options (e.g., sorting by date).

Figure 7: Publications widget edit screen
Screenshot of the Publications widget edit screen with the options highlighted

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Licensed content

Many publishers provide online access to licensed content through institutional subscriptions (such as those held by UC Berkeley). While these licenses typically allow members to view, download, or print copies for personal use, they often include strict redistribution rules.

Important restrictions

  • No re-hosting: You may not download licensed content and upload it to your own website, even if your site has restricted access.
  • Print media: These restrictions also apply to print publications; do not post digital scans of printed articles to your site.
  • Link via Remote URL: To ensure compliance, use the "Remote URL" option to link directly to the content on the publisher's website instead of uploading a file.

Compliance

It is your responsibility to follow all license agreements and copyright terms. Violating these terms can have serious legal and financial consequences for the University.

For more details, see the Conditions of Use and Licensing Restrictions for Electronic Resources on the UC Berkeley Library website.

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Video 07: News, People, and Publications features

This video covers the News, People, and Publications features

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